The ico has launched a new, quick and easy-to-use tool to help small organisations and sole traders create a bespoke privacy notice and protect people’s information rights.
Under data protection law, every organisation that holds people’s information needs to explain why it holds it and what it does with it. This is so their customers, suppliers, staff and volunteers know what will happen to their personal information.
Organisations can provide this information through a privacy notice, which is displayed on its website or included in other communications, to ensure they’re compliant.
In just a few simple steps, the new privacy notice generator can create tailored privacy notices relevant to small organisations in a variety of sectors of the economy. There are sections of the tool specific to the finance, insurance and legal sectors; education and childcare; health and social care and charity and voluntary sectors. There are also sections designed for other small organisations in sectors such as retail and manufacturing.
Faye Spencer, Head of Business Services, said: “We’re always looking for ways to make data protection compliance simple and stress-free for smaller organisations and start-ups, who tend to have less time and fewer resources.
“Our new privacy notice generator is a quick and easy solution that provides smaller organisations with the support they need, so they can concentrate on what they’re good at, serving the needs of their customers and growing their organisation.”
The tool offers two different types of privacy notice. One for customer and supplier information, which organisations can display on their website or external communications. And another for staff and volunteer information, for inclusion in welcome packs, policy libraries or other internal channels accessible to staff and volunteers.
The ico is also encouraging sole traders and small organisations that already have a privacy notice to use the generator to check it’s up to date.
You can find the privacy notice generator on the ICO’s website for small organisations here.